But today we’re talking about what you need to have in place to hire employees!
I dropped LOTS of resources for you below – including what I used in my own business before I ever hired anyone and once I hired a full-time employee.
I want you to read this even if hiring feels far off for you 🙂 The legal steps to hire starts WAY before you ever actually hire someone on your team.
Let’s talk hiring! 👇
The Question // Laura asked,
I’d love to know about what needs to be in place legally to hire employees.
The Answer //
So Laura — I’m assuming you mean employee employees and not contractors. (If you need a quick rundown on the difference, listen to this important podcast episode).
Assuming that’s the case, you’d want to have a legally solid foundation for your own business first:
- A properly registered business — probably an LLC or higher so that you’re personally protected
- Business insurance — including coverage like EPLI (Employment Practices Liability Insurance)
- Back end setup — before hiring, there’s a lot of backend business steps like getting payroll setup, getting additional forms of insurance (ie, workers’ comp etc), and more.
Honestly, it’s a LOT to navigate.
I’m a lawyer and when I hired my first employee, I chose to get help.
On top of answering all of my Ultimate Bundle™ members’ questions everyday, producing 2 podcasts and newsletters every single week, and a million other things in between — I couldn’t be my own HR, too.
When I started hiring, I used Paradigm HR to help me (they have a great program called Set to Scale you can learn more about here – affiliate link). They provide HR and Operations support for small businesses like ours.
Once you’re ready to onboard a new employee, at least legally speaking you’ll need:
- An employee contract
- An employee handbook, with signed acknowledgement
- Offer letter, with signed acknowledgement
- Form I-9, W4, (their) state hire tax forms, and MANY more forms (too many to list here 🤣)
- Payroll setup (I use this, even when it was only me on payroll)
More than anything, you’ll need to learn how to be a leader and a manager.
You need to get comfortable with offering feedback, providing structure and creating boundaries.
The best book I found to help me with growing as a leader (without losing my humanness) was this one.
Tell me — where are you in the hiring/team building process? Thinking of hiring your first VA? Dreaming of having a team of FT employees one day?! I’d love to hear.
Let me know if this was helpful 🙂